Your questions, our answers: In the software FAQ

Compliance Screening
Export Controls
License Management
Risk Assessment
Which sanctions lists do I need to screen my business partners against?

Companies based in the EU generally need to worry only about sanctions and restricted party lists arising from EU embargoes or the various bodies of national law.

There are two types of embargoes whose annexes need to be included when screening business partners. First, there are embargoes derived from the EU anti-terrorism regulations 881/2002 (ISIL/Daesh and Al-Qaida), 2580/2001 (suspected terrorists), and 753/2011 (Afghanistan) including all amending regulations.

Then, there are country-specific EU embargoes with attached lists of names. These apply to countries including Iran, Iraq, Democratic Republic of the Congo, North Korea, and Sudan.

The websites of the responsible national authorities include the anti-terror regulations as well as a current list of country-specific embargoes, some of which include name lists in their annexes.

The United States asserts worldwide authority for its export control laws. Businesses whose activities fall under US jurisdiction must ensure compliance with US law. This applies even when the company is based in the EU and not in the US. The US maintains a number of blacklists with different backgrounds and legal consequences. Worldwide jurisdiction is claimed only for a handful of these blacklists.

Which lists are available in Compliance Screening?

Compliance Screening offers an extensive library of international lists or packages of lists for comprehensive risk management.

See all available sanctions lists

The current lists are also expanded continuously.

Can I also create my own sanctions lists in AEB's risk management solution?

Yes, Compliance Screening lets you create your own lists to define your own restricted parties.

How often are the restricted party lists in Compliance Screening updated?

They are updated daily. We go to the original source of the restricted party lists on the websites of the relevant authorities, consolidate the data in a package, and upload it each night to the server, where it is available for download. The Compliance Screening installations automatically download this file each night from the server. This means that the restricted party lists are always up to date. AEB's Compliance Screening is a powerful risk management solution to secure your business.

Where I can find further interesting information about restricted party screening? 

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We look forward to hearing from you and delivering answers to all your software questions.

Which jurisdictions are covered by the ongoing updates in Export Controls?

Export Controls continuously updates the export control regulations of Germany’s Foreign Trade and Payments Ordinance, the EU’s Dual-Use Regulation, and the US Export Administration Regulations (EAR).

Can I also define my own jurisdictions or rules in Export Controls?

Yes, you can! Export Controls can be used worldwide not only to screen against export control regulations but also to check many other laws and company-specific requirements. It’s very easy to configure the screening logic on your own.

Are the results of checks in Export Controls logged?

Yes, the checks and their results are logged in Export Controls. This provides a comprehensive audit trail should auditors or customs authorities need to see documentation.

How long are results of checks kept?

We consult with you to determine how long you wish to have results of your export control checks retained.

Where can I find further information on the topic export controls?

You can find a range of interesting articles, case studies, and further information about export controls in the AEB magazine.

Go to the special page on export controls in the AEB magazine

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We look forward to hearing from you and delivering answers to all your software questions.

License Management lets you configure as many license types as you like, so its use is not restricted to certain foreign trade laws, countries or legal systems. The license types for Germany (EAG, SAG, HAG) and the UK (SIEL, OIEL, OGEL,…), plus US EAR and US ITAR (DSPs and agreements) come predefined.

To which licensing authorities can License Management submit applications directly?

Currently, only the German ELAN-K2 is directly integrated. A few licensing authorities in other countries are planning an interface that will accept license applications through an application programming interface (API), which makes it possible to send application data to the government systems using a web service, for example. But typically, government agencies and relevant foreign trade authorities only offer an electronic platform where you can manually input the applications without the option to transmit data from host systems.

Talk to us if you’d like to integrate with a platform that offers an API for submitting applications.

To which licensing authorities can License Management report recurring license usage?

Currently, we support semi-annual reporting to BAFA in Germany and DIT/ECO in the UK. Contact us if you’d like us to support usage reporting for other countries and authorities.

How do the products Export Controls and License Management work together?

Export Controls checks your transactions (orders, shipments, etc.) for any foreign trade restrictions: reporting obligations, license requirements, embargoes – that is, any kind of shipping ban. If anything critical is found, the transaction is blocked directly in the SAP® system (where applicable), and the software searches immediately for a license in License Management from AEB that can be used to approve the transaction. Applicable licenses are either suggested or automatically applied, depending on your settings. When License Management assigns a license, the transaction is unblocked in Export Controls and can be further processed.

If no applicable license is found, License Management can generate an application from the screened transaction data. This eliminates the need to enter the business partners and goods manually.

Can I also use License Management without Export Controls?

Yes. All products in the Trade Compliance Management solution suite (Compliance Screening, Export Controls, License Management, and Risk Assessment) can be purchased and used separately. When License Management is combined with Export Controls and integrated into SAP® through the AEB add-on, the processes synchronize perfectly, providing a more seamless experience and reducing the need to input data manually. Export Controls from AEB also makes it easier to filter out critical transactions from the overall pool of relevant foreign trade transactions.

But if you are able to easily identify licensing requirements on your own, License Management can still be useful on its own. We have customers who use License Management as a centralized platform for storing and monitoring TAAs (US ITAR Technical Assistant Agreements).

How long are the licenses and usage data kept? Is there an archiving solution?

The export control checks run in Export Controls and the subsequent approval with a license from License Management are logged together with an explanation for the approval. This provides an exhaustive audit trail in case auditors or customs authorities need to see documentation as proof for compliance with applicable foreign trade laws and regulations. 

How long screening information and licenses are kept in the software depends on various factors and we recommend to have a conversation right at the outset about the potential need for an archiving solution.

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We look forward to hearing from you and delivering answers to all your software questions.

How do other companies compile this type of questionnaire? Does AEB offer best-practice questionnaires and checklists that we can use as templates?

We’ll be happy to provide you with sample questionnaires and checklists.

Which restricted party lists and embargo countries does Risk Assessment check?

This is something you can define. We recommend screening at least against the EU’s CFSP List. You can add all the restricted party lists that AEB either offers in its own library or makes available through content partners, and you can create and link your own lists. You can also decide which countries to screen against in the embargo check.

Does Risk Assessment only allow the use of pre-defined questionnaires and checklists, or can I customize my own versions or create entirely new questionnaires?

You can design your own questions and questionnaires / checklists to address your own unique scenarios – without any additional licensing fees.

Do I have to check every questionnaire that my colleagues in sales or other departments fill out in Risk Assessment?

No, this is precisely one of the main advantages of Risk Assessment. For the vast majority of transactions that are non-critical for compliance, completed questionnaires and checklists are simply archived. Compliance officers are only alerted in case of critical business transactions ("red flag").  You decide what is to be classified as a critical business transaction on the basis of applicable laws and your company policy.

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We look forward to hearing from you and delivering answers to all your software questions.

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At a glance: All AEB products for trade compliance

Compliance Screening software

Discover the AEB software Compliance Screening with its features and options at a glance.


Export Controls software

Discover the AEB software Export Controls with its features and options at a glance.

License Management software

Discover the AEB software License Management with its features and options at a glance.

Risk Assessment software

Discover the AEB software Risk Assessment with its features and options at a glance.