Managing export licenses efficiently from end to end

The lawful use of licenses is a key component of export controls. AEB's License Management software lets you manage all your licenses electronically – for greater efficiency and security. The software guides you in applying for licenses, suggests the right licenses within a transaction, documents each decrement, and reports usage to the appropriate authorities. Play it safe – with export controls done right!

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Ausfuhrgenehmigungen von A-Z effizient verwalten

End to end

Electronic management of all types of export licenses for greater efficiency and security throughout the entire process.

Full control

Automated monitoring of license validity, amortization, and conditions as well as protection against incorrect application.

Direct connection

Additional benefits through direct connection to BAFA for German licenses and special functionality for the UK and US.

Up to date

Legal certainty in accordance with the latest requirements of the official licensing process for all relevant jurisdictions.

The software features of License Management at a glance

Convenient management of all types of licenses in the AEB software License Management

Managing export licenses
Save and use your export licenses to approve shipments subject to licensing requirements.
Feature characteristics
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- Request license through ELAN-K2
- Map issued licenses
- Manage status of license ("Requested", "Active", "Withdrawn", etc.)
- Attach documents to the license that are required to request or use the license, such as end-user undertakings
Defining global license types
Store any type of license for whatever jurisdictions you work with.
Feature characteristics
x
- Access license type templates for the following jurisdictions:
  German individual export license, collective export license, general license
  UK Open General Export Licenses, Standard Individual Export License, etc.
  US-ITAR Agreements, DSPs, etc.
- Freely configure any other license types
Ensuring correct application of licenses
Get suggestions for applicable licenses or enable the automatic application of licenses.
Feature characteristics
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- Get suggestions for potentially applicable licenses during the export control check
- Prevent overbooking of the approved quantity or value
- Up-to-date overview of remaining amounts and values
- Ensure auto-application of a license through strict applicability logic
Actively monitoring validity, decrement, and conditions of licenses
Have your licenses monitored to ensure validity, check approved values and quantities, and ensure that the conditions for their application are met.
Feature characteristics
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- Monitor approaching expiration dates
- Monitor license items for remaining value/amount
- Monitor conditional licenses for their correct application and issue reminders
- Generate alerts if a required document (end-user undertaking, etc.) is missing or approaching expiration
- Get automatic email notifications when these events occur
Using licenses for the jurisdictions DE, UK, and US ITAR
Use comprehensive license management for the jurisdictions DE, UK, and US ITAR.
Feature characteristics
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- Germany: Submit requests for export and movement authorizations through ELAN-K2 and manage the necessary communication with BAFA
- Germany: Generate semi-annual reports to BAFA for general licenses with reporting procedures and for collective export licenses
- United Kingdom: Use specific functionality for export licenses such as SIEL, OIEL, or OGEL, for example
- United Kingdom: Define specific values in licenses such as sector of business partner or country, end-user type of business partner, and codes for the export declaration to customs in the NES procedure
- US ITAR: Use specific functionality for export licenses such as for the agreements TAA, MLA, and WDA and for traditional licenses (DSP)
- US ITAR: In addition to individual goods shipments, ITAR agreements also cover international collaboration in a new product’s development phase and technology exchanges
Preparing license info for customs declarations
Transfer document codes and custom content for shipping documents to your transactions from a connected host system.
Feature characteristics
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- Manage document codes for customs declarations in licenses
- Transmit document codes in electronic customs declarations to customs authorities from a host system
- Define custom content that can be applied through the host system to the shipping documents – for example: “Shipment contains dual-use goods.”
Ensuring full documentation of license usage with an audit trail
Log all activities and changes relating to the usage of licenses – automatically and seamlessly.
Feature characteristics
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- Use versatile filters to easily find required data
- Ensure transparency, traceability, and accountability across every step of the process
- Log the creation, modification, and deletion of licenses and approvals
Integrating license management with host systems via API or add-ons
Integrate the application with various host systems via API, web services, REST, add-ons, etc.
Feature characteristics
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- Use standard integrations with SAP, Salesforce, etc.
- Easily connect to other ERP, CRM, or enterprise management systems such as Oracle, Workday, Jira, and Microsoft Dynamics
- Access state-of-the-art developer hub
Learn more about API documentation here.
Add-on for SAP®: Managing export licenses
Manage and use export licenses for various document types in your SAP system.
Feature characteristics
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- Supported document types: sales documents (sales orders, etc.), shipments, purchase documents, service orders
- Create ELAN-K2 transactions for sales documents or shipments using previously input data from preceding document

Integration into SAP^® systems

Our integrations for SAP^® enable you to approve stopped transactions directly in your SAP system by assigning the appropriate export licenses.

Learn more

Integrations into other ERP systems

With our programming interface (API), you can approve blocked transactions with an appropriate export license and lift the block directly in your ERP system.

Go to API HUB

More information

Your software questions and our answers in the FAQ. Plus: Upcoming events and further details on relevant trade compliance topics.

More details

Successfully working with AEB trade compliance software

Freudenberg Performance Materials Service SE & Co. KG

Geobra Brandstätter GmbH & Co KG (Playmobil)

DELO Industrie Klebstoffe GmbH & Co. KGaA

Carl Werthenbach Konstruktionsteile GmbH & Co. KG

FEP Fahrzeugelektrik Pirna GmbH & Co. KG

OSRAM streamlines trade compliance directly in SAP®

IDEAL-Werk C. + E. Jungeblodt GmbH + Co.

"We have visibility of all business transactions subject to screening and export controls and can document this in the system."

Lars Droog

Manager of Supply Chain & General Affairs

"Trade compliance is vital for us. With AEB, we now have the right software support to meet our high requirements."

Stefan Klingshirn

IT Business Solutions Manager

Read success stories

Manage your export licenses conveniently with AEB: Contact us

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AEB Product Expert for License Management

Your questions on License Management, our answers

Which countries and legal systems does License Management cover?

To which licensing authorities can License Management submit applications directly?

Currently, only the German ELAN-K2 is directly integrated. A few licensing authorities in other countries are planning an interface that will accept license applications through an application programming interface (API), which makes it possible to send application data to the government systems using a web service, for example. But typically, government agencies and relevant foreign trade authorities only offer an electronic platform where you can manually input the applications without the option to transmit data from host systems.

Talk to us if you’d like to integrate with a platform that offers an API for submitting applications.

To which licensing authorities can License Management report recurring license usage?

How do the products Export Controls and License Management work together?

Export Controls checks your transactions (orders, shipments, etc.) for any foreign trade restrictions: reporting obligations, license requirements, embargoes – that is, any kind of shipping ban. If anything critical is found, the transaction is blocked directly in the SAP^® system (where applicable), and the software searches immediately for a license in License Management from AEB that can be used to approve the transaction. Applicable licenses are either suggested or automatically applied, depending on your settings. When License Management assigns a license, the transaction is unblocked in Export Controls and can be further processed.

If no applicable license is found, License Management can generate an application from the screened transaction data. This eliminates the need to enter the business partners and goods manually.

Can I also use License Management without Export Controls?

Yes. All products in the Trade Compliance Management solution suite (Compliance Screening, Export Controls, License Management, and Risk Assessment) can be purchased and used separately. When License Management is combined with Export Controls and integrated into SAP^® through the AEB add-on, the processes synchronize perfectly, providing a more seamless experience and reducing the need to input data manually. Export Controls from AEB also makes it easier to filter out critical transactions from the overall pool of relevant foreign trade transactions.

But if you are able to easily identify licensing requirements on your own, License Management can still be useful on its own. We have customers who use License Management as a centralized platform for storing and monitoring TAAs (US ITAR Technical Assistant Agreements).

How long are the licenses and usage data kept? Is there an archiving solution?

The export control checks run in Export Controls and the subsequent approval with a license from License Management are logged together with an explanation for the approval. This provides an exhaustive audit trail in case auditors or customs authorities need to see documentation as proof for compliance with applicable foreign trade laws and regulations.