License Management
License Management: Keep tabs on all your export licenses
The lawful use of licenses is a key obligation in export controls. But managing licenses manually takes a lot of work and invites errors. AEB's License Management software lets you manage all your licenses electronically – for greater efficiency and security. License Management guides you in applying for licenses, suggests the right licenses within a transaction, documents each decrement, and reports usage to the appropriate authorities. Play it safe – with export controls done right!
License Management software features at a glance
In the stress of everyday business, it’s a great challenge for many companies to apply for export licenses from the national authorities, then assign them to the correct shipments, and accurately decrement their use. AEB's License Management software makes it easy for you.
License Management from AEB does not limit you to the “standard” export licenses of a few countries. License Management grows with your company, letting you define the license types you need for the countries and industries in which you operate. Your licenses are managed in one central location, so everyone across your organization sees all the licenses currently available in every jurisdiction across the globe and the preconditions for their use.
License Management from AEB supports you with export control checks on your business transactions by offering suggestions for applicable export licenses and even automatically assigning licenses. This not only makes compliance easier, it also saves time – so your customers get their shipments sooner. All steps including license usage are documented, and licenses are decremented where necessary so that you don’t “overuse” them.
AEB's License Management software keeps a detailed record of every use of an export license. This includes the reasons for license use and attached documents when transactions are approved. As a result, you can provide quick and comprehensive documentation, even years later, proving that you fulfilled your export control obligations. And you’re also able to produce a complete audit trail whenever required for internal and external purposes.
License Management from AEB monitors your export licenses actively and continually: Checking whether they’ll expire soon, whether the allowed quantity or value threshold will soon be reached – and whether the preconditions for license use have been met. Automatic email reminders keep you informed, so you can request a follow-up license or ensure compliance with any remaining requirements before it’s too late. The software ensures that you are always up to date without impacting your internal resources.
In some cases, the use of export licenses must be reported regularly to the authorities. But not all licensing authorities require that you report your usage – and those that do often require it only for certain types of licenses. The required content, format, and frequency of these reports varies from country to country. License Management from AEB logs and documents all license usage, maintaining the data pool needed to generate reports to licensing authorities. Enjoy one-click report files for the specific requirements of BAFA in Germany and DIT/ECO in the UK.
Easy integration of License Management into your ERP system
System integration maximizes export control efficiency, increases security, and minimizes your risks.
In SAP ERP ECC® und SAP S/4HANA®
With the License Management plug-in for SAP® you can approve transactions (e.g. sales, purchase, or service orders) that were stopped during the export control check directly in your SAP system by assigning export licenses. The AEB plug-in integrates smoothly and without modification in both ERP ECC® and SAP S/4HANA®.
Options for other ERP systems
Our programming interface (API) for Export Controls is available for integration into other ERP systems. This enables you to approve blocked transactions with an appropriate export license and then lift the block directly in your ERP system. Support is provided by our API documentation, test functions, and expert teams.
Full control over export licenses: Customers mastering trade compliance management with AEB
Master your export license management conveniently with AEB: Contact us
Nicole Mantei
AEB Product Expert for License Management