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License Management

License Management: Keep tabs on all your export licenses

The lawful use of licenses is a key obligation in export controls. But managing licenses manually takes a lot of work and invites errors. AEB's License Management software lets you manage all your licenses electronically – for greater efficiency and security. License Management guides you in applying for licenses, suggests the right licenses within a transaction, documents each decrement, and reports usage to the appropriate authorities. Play it safe – with export controls done right!

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End to end

Electronic management of all types of export licenses for greater efficiency and security throughout the entire process.

Full control

Automated monitoring of license validity, amortization, and conditions as well as protection against incorrect application.

Direct connection

Additional benefits through direct connection to BAFA for German licenses and special functionality for the UK and US.

Up to date

Legal certainty in accordance with the latest requirements of the official licensing process for all relevant jurisdictions.

License Management software features at a glance

  • Managing export licenses

    Save and use your export licenses to approve shipments subject to licensing requirements.

    Feature characteristics

    x 

    • Request license through ELAN-K2

    • Map issued licenses

    • Manage status of license ("Requested", "Active", "Withdrawn", etc.)

    • Attach documents to the license that are required to request or use the license, such as end-user undertakings

  • Defining global license types

    Store any type of license for whatever jurisdictions you work with.

    Feature characteristics

    x 

    • Access license type templates for the following jurisdictions:

      • German individual export license, collective export license, general license

      • UK Open General Export Licenses, Standard Individual Export License, etc.

      • US-ITAR Agreements, DSPs, etc.

    • Freely configure any other license types

  • Ensuring correct application of licenses

    Get suggestions for applicable licenses or enable the automatic application of licenses.

    Feature characteristics

    x 

    • Get suggestions for potentially applicable licenses during the export control check

    • Prevent overbooking of the approved quantity or value

    • Up-to-date overview of remaining amounts and values

    • Ensure auto-application of a license through strict applicability logic

  • Actively monitoring validity, decrement, and conditions of licenses

    Have your licenses monitored to ensure validity, check approved values and quantities, and ensure that the conditions for their application are met.

    Feature characteristics

    x 

    • Monitor approaching expiration dates

    • Monitor license items for remaining value/amount

    • Monitor conditional licenses for their correct application and issue reminders

    • Generate alerts if a required document (end-user undertaking, etc.) is missing or approaching expiration

    • Get automatic email notifications when these events occur

  • Using licenses for the jurisdictions DE, UK, and US ITAR

    Use comprehensive license management for the jurisdictions DE, UK, and US ITAR.

    Feature characteristics

    x 

    • Germany: Submit requests for export and movement authorizations through ELAN-K2 and manage the necessary communication with BAFA

    • Germany: Generate semi-annual reports to BAFA for general licenses with reporting procedures and for collective export licenses

    • United Kingdom: Use specific functionality for export licenses such as SIEL, OIEL, or OGEL, for example

    • United Kingdom: Define specific values in licenses such as sector of business partner or country, end-user type of business partner, and codes for the export declaration to customs in the NES procedure

    • US ITAR: Use specific functionality for export licenses such as for the agreements TAA, MLA, and WDA and for traditional licenses (DSP)

    • US ITAR: In addition to individual goods shipments, ITAR agreements also cover international collaboration in a new product’s development phase and technology exchanges

  • Preparing license info for customs declarations

    Transfer document codes and custom content for shipping documents to your transactions from a connected host system.

    Feature characteristics

    x 

    • Manage document codes for customs declarations in licenses

    • Transmit document codes in electronic customs declarations to customs authorities from a host system

    • Define custom content that can be applied through the host system to the shipping documents – for example: “Shipment contains dual-use goods.”

  • Ensuring full documentation of license usage with an audit trail

    Log all activities and changes relating to the usage of licenses – automatically and seamlessly.

    Feature characteristics

    x 

    • Use versatile filters to easily find required data

    • Ensure transparency, traceability, and accountability across every step of the process

    • Log the creation, modification, and deletion of licenses and approvals

  • Integrating license management with host systems via API or add-ons

    Integrate the application with various host systems via API, web services, REST, add-ons, etc.

    Feature characteristics

    x 

    • Use standard integrations with SAP, Salesforce, etc.

    • Easily connect to other ERP, CRM, or enterprise management systems such as Oracle, Workday, Jira, and Microsoft Dynamics

    • Access state-of-the-art developer hub

    Learn more about API documentation here.

  • Add-on for SAP®: Managing export licenses

    Manage and use export licenses for various document types in your SAP system.

    Feature characteristics

    x 

    • Supported document types: sales documents (sales orders, etc.), shipments, purchase documents, service orders

    • Create ELAN-K2 transactions for sales documents or shipments using previously input data from preceding document

Convenient management of all types of licenses in the AEB software License Management
Convenient management of all types of licenses in the AEB software License Management

AEB's License Management software makes it easy for you to apply for export licenses from the national authorities, assign them to the correct shipments, and accurately decrement their use.

Easy integration of License Management into your ERP system

Integration into SAP® systems

The License Management add-on for SAP® enables you to approve transactions that were stopped during the export control check directly in your SAP system by assigning export licenses. The AEB add-on integrates smoothly and without modification in both ERP ECC® and SAP S/4HANA®.

Learn more

Options for other ERP systems

Our programming interface (API) is available for integration into other ERP systems to approve blocked transactions with an appropriate export license and lift the block directly in your ERP system. Support is provided by our API documentation, test functions, and expert teams.

Go to API HUB

License Management: More information

Your software questions and our answers in the FAQ. Plus: Upcoming events and further details on relevant trade compliance topics.

More details
Pricing Model License Management
EUR
CHF
GBP
USD
SEK
Basic
250
approvals / year
 
Cloud fee
From 129.20 EUR / month
From 155.44 CHF / month
From 116.08 GBP / month
From 167.56 USD / month
From 1,356.60 SEK / month
Cloud fee incl. add-on / extension for SAP®
From 396.70 EUR / month
From 476.44 CHF / month
From 356.83 GBP / month
From 515.31 USD / month
From 4,165.35 SEK / month
2.7142 EUR for each additional approval
plus setup fee
3.2553 CHF for each additional approval
plus setup fee
2.4436 GBP for each additional approval
plus setup fee
3.5345 USD for each additional approval
plus setup fee
28.5033 SEK for each additional approval
plus setup fee
Features and add-ons
  • Management of licenses (for export transactions and movements)
  • Status chain of licenses
  • Monitoring of licenses
  • Conditions and AES codes for customs documents
  • Required documents (such as end-user undertakings)
  • Logging of changes to licenses
  • Definition of license statements for printing on shipping documents
  • License use and decrements
  • Configurable rules for export control restrictions
  • Support
  • Including Archiving
  • 1 own jurisdiction
* Price on request
Business
3,000
approvals / year
 
Cloud fee
From 461.40 EUR / month
From 553.88 CHF / month
From 415.16 GBP / month
From 600.12 USD / month
From 4,845.20 SEK / month
Cloud fee incl. add-on / extension for SAP®
From 728.90 EUR / month
From 874.88 CHF / month
From 655.91 GBP / month
From 947.87 USD / month
From 7,653.95 SEK / month
2.4748 EUR for each additional approval
plus setup fee
2.9689 CHF for each additional approval
plus setup fee
2.2278 GBP for each additional approval
plus setup fee
3.2174 USD for each additional approval
plus setup fee
25.9849 SEK for each additional approval
plus setup fee
Features and add-ons
  • Management of licenses (for export transactions and movements)
  • Status chain of licenses
  • Monitoring of licenses
  • Conditions and AES codes for customs documents
  • Required documents (such as end-user undertakings)
  • Logging of changes to licenses
  • Definition of license statements for printing on shipping documents
  • License use and decrements
  • Configurable rules for export control restrictions
  • Support
  • Including Archiving
  • 3 own jurisdictions
  • ELAN K2
  • UK
* Price on request
Enterprise
20,000
approvals / year
 
Cloud fee
From 2,394.75 EUR / month
From 2,873.30 CHF / month
From 2,396.23 GBP / month
From 3,113.58 USD / month
From 25,144.88 SEK / month
Cloud fee incl. add-on / extension for SAP®
From 2,662.25 EUR / month
From 3,194.30 CHF / month
From 2,195.75 GBP / month
From 3,461.33 USD / month
From 27,953.63 SEK / month
1.3032 EUR for each additional approval
plus setup fee
1.5636 CHF for each additional approval
plus setup fee
1.1730 GBP for each additional approval
plus setup fee
1.6944 USD for each additional approval
plus setup fee
13.6836 SEK for each additional approval
plus setup fee
Features and add-ons
  • Management of licenses (for export transactions and movements)
  • Status chain of licenses
  • Monitoring of licenses
  • Conditions and AES codes for customs documents
  • Required documents (such as end-user undertakings)
  • Logging of changes to licenses
  • Definition of license statements for printing on shipping documents
  • License use and decrements
  • Configurable rules for export control restrictions
  • Support
  • Including Archiving
  • 5 own jurisdictions
  • ELAN K2
  • UK
  • US ITAR
  • Inbound
* Price on request
Enterprise+
50,000
approvals / year
 
Cloud fee
On request
On request
On request
On request
On request
Cloud fee incl. add-on / extension for SAP®
On request
On request
On request
On request
On request
Contact us for detailed information and pricing on the Enterprise+ model
Contact us for detailed information and pricing on the Enterprise+ model
Contact us for detailed information and pricing on the Enterprise+ model
Contact us for detailed information and pricing on the Enterprise+ model
Contact us for detailed information and pricing on the Enterprise+ model
Features and add-ons
  • Management of licenses (for export transactions and movements)
  • Status chain of licenses
  • Monitoring of licenses
  • Conditions and AES codes for customs documents
  • Required documents (such as end-user undertakings)
  • Logging of changes to licenses
  • Definition of license statements for printing on shipping documents
  • License use and decrements
  • Configurable rules for export control restrictions
  • Support
  • Including Archiving
  • 5 own jurisdictions
  • ELAN K2
  • UK
  • US ITAR
  • Inbound
* Price on request

Manage your export licenses conveniently with AEB: Contact us

Nicole Mantei
Nicole Mantei

Nicole Mantei

AEB Product Expert for License Management

Mastering export licenses with AEB: Trade compliance references

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