License Management software features at a glance

Requesting and managing export licenses

You can manage the licenses for export transactions and movement transactions.

  • Apply for export licenses and submit usage reports – via ELANK-2 (Germany), for example, or via SPIRE (United Kingdom)
  • Specify approved or excluded countries and administer validity periods of licenses
  • Specify approved or excluded country groups
  • Manage status of licenses ( “Applied for”, “Active”, or “Withdrawn”, for example)
  • Documents such as end-user undertakings that are needed to apply for or use the license can be managed in the license
Monitoring validity and usage of licenses

You can have your licenses monitored with reference to validity, approved amounts or quantity, and approaching expiration dates of required documents.

  • Monitor approaching expiration date
  • Monitor license items from which a defined percentage of the approved amount or quantity has already been decremented
  • Monitor main approvals (approvals of order items, for example) from which a defined percentage of the approved amount or quantity has already been decremented through partial approvals (approval of delivery line items of the order item, for example)
  • Monitor absence or approaching expiration of a required document (end-user undertaking, for example)
  • Define one or more persons to be notified by email in case any of these events occurs
  • Monitor licenses that require conditions to be met and configure reminders for conditions
Using convenient features such as document codes in linked host system

If you have linked a host system, you can transfer document codes and custom content for shipping documents to your transactions.

  • Manage document codes for customs declarations in licenses
  • Transmit document codes in electronic customs declarations to customs authorities through a host system
  • Define custom content or statements that can be applied through the host system to the shipping documents – for example, “Shipment contains dual-use goods.”
Applying and decrementing licenses

You apply or decrement licenses based on approvals and keep track of amounts or quantities.

  • Get suggestions for potentially applicable licenses during the export control check
  • If you have linked a host system such as SAP® with the Export Controls and License Management add-ons, then the approval unblocks the items of a blocked document
  • Using licenses in SAP documents
  • Working with and approving main and partial deliveries in host systems such as SAP, for example
Logging and archiving

When licenses or approvals are created, edited, or deleted, these changes are logged. Changes to the master data are also logged. Corresponding log entries are archived in the AEB cloud.  

  • Log the creation, edit, or deletion of licenses
  • Log the creation, edit, or deletion of master data
  • Automatically archive corresponding logs in the AEB cloud
Managing licenses for the jurisdictions DE, UK, and US ITAR

Use comprehensive license management for the jurisdictions DE, UK, and US ITAR.

  • Germany: Submit applications for export licenses and movement authorizations and manage the required communication with BAFA
  • Germany: Compile semi-annual reports to BAFA for general licenses with reporting procedure and for collective export licenses
  • United Kingdom: Use specific functionality for export licenses such as SIEL, OIEL, or OGEL, for example
  • United Kingdom: Define specific values in licenses such as sector of business partner or country, “end-user type” of business partner, and codes for the export declaration to customs in the NES procedure
  • US ITAR: Use specific functionality for export licenses such as for the agreements TAA, MLA, and WDA and for the traditional licenses (DSP)
  • US ITAR: In addition to individual goods shipments, ITAR agreements also cover international collaboration in a new product’s development phase and technology exchanges
License management inbound: managing goods receipt

Additional functionality for the area of goods receipt is required for certain jurisdictions such as US ITAR, for example.

  • Specify initial inventories of licensed goods with suppliers and enter goods receipts from suppliers to track supplier inventories
  • Use the same license for the export and the goods receipt of certain goods: to do so, record the identify of the goods such as a serial number or batch number, for example
License Management software features at a glance
License Management software features at a glance

AEB's License Management software makes it easy for you to apply for export licenses from the national authorities, assign them to the correct shipments, and accurately decrement their use.

Pricing Model License Management
EUR
CHF
GBP
USD
SEK
Basic
250
approvals / year
 
Cloud fee
From 126 EUR / month
From 151 CHF / month
From 114 GBP / month
From 164 USD / month
From 1,319 SEK / month

Cloud fee inclusive add-ons for SAP®
From 386 EUR / month
From 463 CHF / month
From 348 GBP / month
From 502 USD / month
From 4,049 SEK / month

2.6356 EUR for each additional approval
plus setup fee
3.1593 CHF for each additional approval
plus setup fee
2.3651 GBP for each additional approval
plus setup fee
3.4211 USD for each additional approval
plus setup fee
27.6742 SEK for each additional approval
plus setup fee

Features and add-ons
  • Management of licenses (for export transactions and movements)
  • Status chain of licenses
  • Monitoring of licenses
  • Conditions and AES codes for customs documents
  • Required documents (such as end-user undertakings)
  • Logging of changes to licenses
  • Definition of license statements for printing on shipping documents
  • License use and decrements
  • Configurable rules for export control restrictions
  • Support
  • Including Archiving
  • 1 own jurisdiction
  • Integration into Salesforce*
* Price on request
Business
3,000
approvals / year
 
Cloud fee
From 448 EUR / month
From 537 CHF / month
From 403 GBP / month
From 583 USD / month
From 4,707 SEK / month

Cloud fee inclusive add-ons for SAP®
From 708 EUR / month
From 849 CHF / month
From 637 GBP / month
From 921 USD / month
From 7,437 SEK / month

2.4028 EUR for each additional approval
plus setup fee
2.8842 CHF for each additional approval
plus setup fee
2.1628 GBP for each additional approval
plus setup fee
3.1242 USD for each additional approval
plus setup fee
25.2296 SEK for each additional approval
plus setup fee

Features and add-ons
  • Management of licenses (for export transactions and movements)
  • Status chain of licenses
  • Monitoring of licenses
  • Conditions and AES codes for customs documents
  • Required documents (such as end-user undertakings)
  • Logging of changes to licenses
  • Definition of license statements for printing on shipping documents
  • License use and decrements
  • Configurable rules for export control restrictions
  • Support
  • Including Archiving
  • 3 own jurisdictions
  • ELAN K2
  • UK
  • Integration into Salesforce*
* Price on request
Enterprise
20,000
approvals / year
 
Cloud fee
From 2,325 EUR / month
From 2,791 CHF / month
From 2,093 GBP / month
From 3,023 USD / month
From 24,416 SEK / month

Cloud fee inclusive add-ons for SAP®
From 2,585 EUR / month
From 3,103 CHF / month
From 2,327 GBP / month
From 3,361 USD / month
From 27,146 SEK / month

1.2654 EUR for each additional approval
plus setup fee
1.5186 CHF for each additional approval
plus setup fee
1.1388 GBP for each additional approval
plus setup fee
1.6452 USD for each additional approval
plus setup fee
13.2870 SEK for each additional approval
plus setup fee

Features and add-ons
  • Management of licenses (for export transactions and movements)
  • Status chain of licenses
  • Monitoring of licenses
  • Conditions and AES codes for customs documents
  • Required documents (such as end-user undertakings)
  • Logging of changes to licenses
  • Definition of license statements for printing on shipping documents
  • License use and decrements
  • Configurable rules for export control restrictions
  • Support
  • Including Archiving
  • 5 own jurisdictions
  • ELAN K2
  • UK
  • US ITAR
  • Inbound
  • Integration into Salesforce*
* Price on request
Enterprise+
50,000
approvals / year
 
Cloud fee
On request
On request
On request
On request
On request

Cloud fee inclusive add-ons for SAP®
On request
On request
On request
On request
On request

Contact us for detailed information and pricing on the Enterprise+ model
Contact us for detailed information and pricing on the Enterprise+ model
Contact us for detailed information and pricing on the Enterprise+ model
Contact us for detailed information and pricing on the Enterprise+ model
Contact us for detailed information and pricing on the Enterprise+ model

Features and add-ons
  • Management of licenses (for export transactions and movements)
  • Status chain of licenses
  • Monitoring of licenses
  • Conditions and AES codes for customs documents
  • Required documents (such as end-user undertakings)
  • Logging of changes to licenses
  • Definition of license statements for printing on shipping documents
  • License use and decrements
  • Configurable rules for export control restrictions
  • Support
  • Including Archiving
  • 5 own jurisdictions
  • ELAN K2
  • UK
  • US ITAR
  • Inbound
  • Integration into Salesforce*
* Price on request

Easy integration of License Management into your ERP system

Integration into SAP® systems

The License Management add-on for SAP® enables you to approve transactions that were stopped during the export control check directly in your SAP system by assigning export licenses. The AEB add-on integrates smoothly and without modification in both ERP ECC® and SAP S/4HANA®.

Options for other ERP systems

Our programming interface (API) is available for integration into other ERP systems to approve blocked transactions with an appropriate export license and lift the block directly in your ERP system. Support is provided by our API documentation, test functions, and expert teams.

License Management: More information

Your software questions and our answers in the FAQ. Plus: Upcoming events and further details on relevant trade compliance topics.

Manage your export licenses conveniently with AEB: Contact us

Nicole Mantei
Nicole Mantei

Nicole Mantei

AEB Product Expert for License Management

Mastering export licenses with AEB: Trade compliance references

  • Atotech Deutschland GmbH
     
    Success Story
    How Atotech refined its export controls
    The export-driven provider of chemical products and equipment has risen to the challenge of regulation across its vast product lines by streamlining the process with a automated strategy built on AEB software.
  • OSRAM GmbH
     
    Success Story
    Optimizing trade compliance: Visible security
    AEB and OSRAM worked together to create a new IT-based platform for its export control and trade compliance processes including convenient support for checking critical end-use.
  • Tosoh Europe
     
    Success Story
    Peace of mind for export controls with AEB software
    Tosoh Europe is a supplier of chemical products that takes compliance with export controls very seriously. That’s why they partnered with AEB and implemented ERP-integrated global trade solutions.
  • Flux-Geräte GmbH
     
  • Raytheon Anschütz GmbH
     
  • SBB Cargo GmbH
     
  • Thales Deutschland GmbH