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Secure sales and distribution processes in SAP® software
One benefit of ATC :: Compliance Screening is that it secures the sales and distribution process directly in your SAP® system. If you are using an SAP® CRM system, this security begins as soon as you enter an “opportunity” or “prospect” – otherwise, from the “customer inquiry” or “customer quotation” phase in ERP.
All the partner functions in sales and distribution documents – whether they originate in SAP® ERP or SAP® CRM – are checked against the relevant restricted party lists. (“Restricted party lists” refers here to all official sanctions lists and a company’s in-house lists such as Bad Guy lists.) This is performed in real time whenever an address is created or modified.
SAP® master data checks
All customer, vendor, personnel and bank master data from SAP® ERP is also checked whenever data is input, modified, or auto-checked. In SAP® CRM, these checks extend as well to all business partner addresses: organizations (prospects, sold-to parties), persons (contact persons), and groups.
Autonomous and unobtrusive
ATC :: Compliance Screening works invisibly in the background as a pro-active security tool. You only become aware of its monitoring activities when there is a conflict: If one of the addresses is found on a restricted party list, ATC :: Compliance Screening locks the relevant document or master data entry and initiates a pre-defined workflow. The persons responsible for export control are notified via SAP® work item and e-mail.
ATC :: Compliance Screening represents the intelligent fusion of an SAP® system with the AEB Compliance Engine. This server-based application centrally manages all restricted party lists, handles logging, and triggers a pre-defined workflow if anything appears suspicious. This guarantees consistent testing and centralized data consistency.
Checks of EU and US law
ATC :: Export Controls checks against both the EC Dual-Use Regulation and US regulations such as EAR. International enterprises in particular may be subject to US law due to its extraterritorial claim.
Fully automated batch imports ensure that ATC :: Export Controls always has the latest versions of laws and guidelines.
License? Got it!
ATC :: Export Controls stores a company’s licenses and identifies them during the screening process.
Plug and play
ATC :: Export Controls offers true plug-and-play installation, so subsequent updates of ATC :: Export Controls and its host SAP® system are never a headache. The application is integrated into all relevant business processes and adapted to the SAP® GUI and design.
SAP® default mechanisms
ATC :: Export Controls extends the functional scope of your SAP® system. ATC :: Export Controls also uses authorization objects to control authorizations. The application relies on SAP® mechanisms to transfer the user interface. ATC :: Export Controls is customized through Business Add-Ins.
Security for export processes
ATC :: Export Controls sets a delivery and billing block when a transaction requires screening under export control laws. If all the necessary data is available, an authorized user can remove the block with a single click. This ensures compliant processes.
An employee enters the data into the SAP® system and saves the order.
The export is subject to export control restrictions and requires a license. The user is notified and the document blocked against further processing.
Log of export control screening results
The company’s compliance manager is simultaneously sent an SAP® Office Mail with information on the transaction: license required for exports with special end-use.
Link to text of legislation
Information for compliance managers: the screening log includes a link to the relevant legal text – in this case, the EC Dual-Use Regulation.
The compliance manager submits an application to the relevant authorities for an export license.
Verification by the authorities
The export control authorities process the application: the goods are dual-use goods. Since the end-use is not objectionable in this case, an individual license is granted.
Order processing and data protection
The compliance manager enters the license, adds a note to the blocked document that it has been screened and releases it for further processing.
Documentation of screening operation
The automatic screening of the business process, the license that is applied and the compliance manager’s notes are all documented.