An approval is either the assignment of a license or "no license requirement" for stopped transactions.
License Management lets you configure as many license types as you like, so its use is not restricted to certain foreign trade laws, countries or legal systems. The license types for Germany (EAG, SAG, HAG) and the UK (SIEL, OIEL, OGEL,…), plus US EAR and US ITAR (DSPs and agreements) come predefined.
Currently, only the German ELAN-K2 is directly integrated. A few licensing authorities in other countries are planning an interface that will accept license applications through an application programming interface (API), which makes it possible to send application data to the government systems using a web service, for example. But typically, government agencies and relevant foreign trade authorities only offer an electronic platform where you can manually input the applications without the option to transmit data from host systems.
Talk to us if you’d like to integrate with a platform that offers an API for submitting applications.
Currently, we support semi-annual reporting to BAFA in Germany and DIT/ECO in the UK. Contact us if you’d like us to support usage reporting for other countries and authorities.
Export Controls checks your transactions (orders, shipments, etc.) for any foreign trade restrictions: reporting obligations, license requirements, embargoes – that is, any kind of shipping ban. If anything critical is found, the transaction is blocked directly in the SAP® system (where applicable), and the software searches immediately for a license in License Management from AEB that can be used to approve the transaction. Applicable licenses are either suggested or automatically applied, depending on your settings. When License Management assigns a license, the transaction is unblocked in Export Controls and can be further processed.
If no applicable license is found, License Management can generate an application from the screened transaction data. This eliminates the need to enter the business partners and goods manually.
Yes. All products in the Trade Compliance Management solution suite (Compliance Screening, Export Controls, License Management, and Risk Assessment) can be purchased and used separately. When License Management is combined with Export Controls and integrated into SAP® through the AEB plug-in, the processes synchronize perfectly, providing a more seamless experience and reducing the need to input data manually. Export Controls from AEB also makes it easier to filter out critical transactions from the overall pool of relevant foreign trade transactions.
But if you are able to easily identify licensing requirements on your own, License Management can still be useful on its own. We have customers who use License Management as a centralized platform for storing and monitoring TAAs (US ITAR Technical Assistant Agreements).
The export control checks run in Export Controls and the subsequent approval with a license from License Management are logged together with an explanation for the approval. This provides an exhaustive audit trail in case auditors or customs authorities need to see documentation as proof for compliance with applicable foreign trade laws and regulations.
How long screening information and licenses are kept in the software depends on various factors. If you run License Management on premise – that is, within your own company network – you alone decide how long to keep the data. One limiting factor might be the volume of data, which can throttle database performance over time. That’s why we should have a conversation right at the outset about the potential need for an archiving solution. If you use License Management in the AEB cloud – that is, running in the AEB data center – then the logs are retained for an agreed time period.
"Correctly identifying and assigning licenses – and being able to present complete records – forms a central part of export license management. We’ve developed License Management to support you with these important export control tasks."