If you wish to take advantage of customs preferences from free trade agreements, you need to document the originating status of the goods you use, and this includes (long-term) supplier’s declarations. Sometimes, it’s just your customer who needs an LTSD as a proof of origin. Requesting, organizing, integrating, and (when asked by customers) issuing these declarations is often so much trouble that some companies never even bother taking advantage of customs preferences or proofs of origin – thereby missing out on sales opportunities.
Supplier Declaration Exchange makes it much easier to obtain and organize supplier’s declarations.
Normally, when you request an SD/LTSD, you first have to tell the supplier which shipments the declaration should cover. This is a common source of errors. Not with Supplier Declaration Exchange, however.
A list of shipments requiring proofs is first obtained from your company’s host systems and transmitted to the supplier portal. The supplier then receives an email request to issue an LTSD for the corresponding items. The email contains a link to the portal, where a wizard helps the supplier easily input all the relevant data. This self-contained process cuts down on the high administrative overhead and error rate that would otherwise arise again and again through misunderstandings and disruptions in the digital data flow.
The software is just as helpful when the tables are turned and your customers need supplier's declarations from you.
Your supplier can input the necessary data for the SD/LTSD through the portal’s self-explanatory interface. The data can also be uploaded through an Excel spreadsheet or batch process. A wizard guides the supplier and ensures that the entries are in the legally required format.
An especially convenient feature for you (and your suppliers): Historical data remains available in the system. So if nothing changes, the supplier can simply confirm the LTSD. Suppliers can just as easily visit the portal to view the LTSDs they have issued and revoke them if necessary. In short: The process is faster and more efficient for both you and your suppliers. And if you issue supplier's declarations for your customers, you profit from the convenient solution on that end as well.
Sometimes a supplier forgets to issue the SD/LTSD that you have requested. This means extra work for your employees, since they need to monitor deadlines manually and chase down the declaration with phone calls.
Not with Supplier Declaration Exchange: The software automatically issues multiple reminders to suppliers.
Preferential agreements are also subject to changes. The AEB data service makes sure you’re always using the latest data, so you don’t have to worry about running into legal problems.
For everyone already using Origin & Preferences from AEB, Supplier Declaration Exchange is available as a practical add-on. This makes installation a snap. The add-on can be installed as a web service or connected to any other host system with just a few clicks. And the portal can also be adapted to your corporate design.
You always have the option to not only transfer your legacy data but also sync the released supplier’s declaration (SDs/LTSDs) afterward.
Supplier Declaration Exchange is a great benefit to large enterprises with lengthy LTSDs, of course, but it’s also useful as a standalone solution for small and medium-sized businesses with a modest volume of SDs/LTSDs. Smaller companies and suppliers can significantly reduce their manual overhead by easily importing material and supplier data from Excel spreadsheets.
You can run Supplier Declaration Exchange
No. Your supplier is notified by email that you need a long-term supplier’s declaration. The email directs the supplier right to the online declaration form. You can largely automate this process and have follow-up reminders sent automatically.
Ideally, you should notify your suppliers in advance about this new method for sending requests. But regardless of that, you can also customize the Supplier Declaration Exchange, where suppliers log in, by adding your logo and the colors of your corporate design.
All your supplier needs is a current browser, the URL of your Supplier Declaration Exchange portal, and the assigned login data. Your supplier can issue the (long-term) supplier’s declarations directly in the application.
No. Your supplier does not need to register, only to verify by clicking on an email confirmation. The verification can be customized to meet the customer’s security needs.
No. Suppliers have the convenience of using either a batch process or downloading the request as an Excel spreadsheet and entering the required information there.
Yes, of course! Suppliers can access the portal at any time to view the supplier’s declarations that they have issued. They can even revoke all their declarations or those for specific materials if necessary.
"There are many ways to manage customs rules to a company's advantage. But it always involves an effort – often even a lot. Luckily, Supplier Declaration Exchange offers an efficient way to manage proofs of preferential origin – whether you’re requesting a supplier’s declaration or releasing one following a check."