Supplier Declaration Exchange: Supplier's declarations accelerated
Supplier Declaration Exchange: Supplier's declarations accelerated

Supplier Declaration Exchange

Suppliers declarations accelerated

If you wish to take advantage of customs preferences from free trade agreements, you need to document the originating status of the goods you use, and this includes (long-term) supplier’s declarations. Sometimes, it’s just your customer who needs an LTSD as a proof of origin. Requesting, organizing, integrating, and (when asked by customers) issuing these declarations is often so much trouble that some companies never even bother taking advantage of customs preferences or proofs of origin – thereby missing out on sales opportunities.

Supplier Declaration Exchange makes it much easier to obtain and organize supplier’s declarations.

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Features for your benefit

Request or complete supplier's declarations (SDs, LTSDs) electronically

Normally, when you request an SD/LTSD, you first have to tell the supplier which shipments the declaration should cover. This is a common source of errors. Not with Supplier Declaration Exchange, however.

A list of shipments requiring proofs is first obtained from your company’s host systems and transmitted to the supplier portal. The supplier then receives an email request to issue an LTSD for the corresponding items. The email contains a link to the portal, where a wizard helps the supplier easily input all the relevant data. This self-contained process cuts down on the high administrative overhead and error rate that would otherwise arise again and again through misunderstandings and disruptions in the digital data flow.

The software is just as helpful when the tables are turned and your customers need supplier's declarations from you.

Convenient for you and your suppliers: complete SDs/LTSDs directly in the portal

Your supplier can input the necessary data for the SD/LTSD through the portal’s self-explanatory interface. The data can also be uploaded through an Excel spreadsheet or batch process. A wizard guides the supplier and ensures that the entries are in the legally required format.

An especially convenient feature for you (and your suppliers): Historical data remains available in the system. So if nothing changes, the supplier can simply confirm the LTSD. Suppliers can just as easily visit the portal to view the LTSDs they have issued and revoke them if necessary. In short: The process is faster and more efficient for both you and your suppliers. And if you issue supplier's declarations for your customers, you profit from the convenient solution on that end as well.anten.

Automatic deadline monitoring and reminders

Sometimes a supplier forgets to issue the SD/LTSD that you have requested. This means extra work for your employees, since they need to monitor deadlines manually and chase down the declaration with phone calls.

Not with Supplier Declaration Exchange: The software automatically issues multiple reminders to suppliers.

Supplier Declaration Exchange: start screen
Supplier Declaration Exchange: start screen

Unlimited Potential 

Automated, integrated and always up to date: AEB software brings many advantages which can be leveraged to maximize potential and minimize work and administrative effort

IT environment
For small and medium-sized

Easy integration into your IT environment

For everyone already using Origin & Preferences from AEB, Supplier Declaration Exchange is available as a practical add-on. This makes installation a snap. The add-on can be installed as a web service or connected to any other host system with just a few clicks. And the portal can also be adapted to your corporate design.

You always have the option to not only transfer your legacy data but also sync the released supplier’s declaration (SDs/LTSDs) afterward.

Greater efficiency for small and medium-sized businesses

Supplier Declaration Exchange is a great benefit to large enterprises with lengthy LTSDs, of course, but it’s also useful as a standalone solution for small and medium-sized businesses with a modest volume of SDs/LTSDs. Smaller companies and suppliers can significantly reduce their manual overhead by easily importing material and supplier data from Excel spreadsheets.

Legal protections through data update service from AEB

Preferential agreements are also subject to changes. The AEB data service makes sure you’re always using the latest data, so you don’t have to worry about running into legal problems.

Customers already mastering their customs management with AEB software

  • Herbstreith & Fox GmbH
     
  • J. Schmalz GmbH
     
  • Hoppecke Batterien GmbH & Co. KG
     
  • GE Healthcare Life Sciences/Whatman GmbH
     
  • Distrelec Dätwyler / TeCo CDC B.V.
     
Pricing Model Supplier Declaration Exchange
EUR
CHF
GBP
USD
SEK
Basic
250
proofs / year
 
Cloud fee
From 105 EUR / month
From 126 CHF / month
From 95 GBP / month
From 137 USD / month
From 1,103 SEK / month
3.2213 EUR for each additional proof
plus setup fee
3.8613 CHF for each additional proof
plus setup fee
2.8907 GBP for each additional proof
plus setup fee
4.1813 USD for each additional proof
plus setup fee
33.8240 SEK for each additional proof
plus setup fee
Features and add-ons
  • Request and issue reminders for individual and long-term supplier’s declarations
  • Business partner portal for suppliers
  • Automatic verification and completion
  • Revoke long-term supplier’s declarations
  • Issue statements of liability
  • Integrated data service
  • Support
Business
2,500
proofs / year
 
Cloud fee
From 407 EUR / month
From 488 CHF / month
From 366 GBP / month
From 529 USD / month
From 4,274 SEK / month
1.8155 EUR for each additional proof
plus setup fee
2.1792 CHF for each additional proof
plus setup fee
1.6341 GBP for each additional proof
plus setup fee
2.3605 USD for each additional proof
plus setup fee
19.0624 SEK for each additional proof
plus setup fee
Features and add-ons
  • Request and issue reminders for individual and long-term supplier’s declarations
  • Business partner portal for suppliers
  • Automatic verification and completion
  • Revoke long-term supplier’s declarations
  • Issue statements of liability
  • Integrated data service
  • Support
Enterprise
25,000
proofs / year
 
Cloud fee
From 2,109 EUR / month
From 2,531 CHF / month
From 1,898 GBP / month
From 2,742 USD / month
From 22,145 SEK / month
1.0123 EUR for each additional proof
plus setup fee
1.2149 CHF for each additional proof
plus setup fee
0.9110 GBP for each additional proof
plus setup fee
1.3162 USD for each additional proof
plus setup fee
10.6296 SEK for each additional proof
plus setup fee
Features and add-ons
  • Request and issue reminders for individual and long-term supplier’s declarations
  • Business partner portal for suppliers
  • Automatic verification and completion
  • Revoke long-term supplier’s declarations
  • Issue statements of liability
  • Integrated data service
  • Support
Enterprise+
50,000
proofs / year
 
Cloud fee
On request
On request
On request
On request
On request
Contact us for detailed information and pricing on the Enterprise+ model
Contact us for detailed information and pricing on the Enterprise+ model
Contact us for detailed information and pricing on the Enterprise+ model
Contact us for detailed information and pricing on the Enterprise+ model
Contact us for detailed information and pricing on the Enterprise+ model
Features and add-ons
  • Request and issue reminders for individual and long-term supplier’s declarations
  • Business partner portal for suppliers
  • Automatic verification and completion
  • Revoke long-term supplier’s declarations
  • Issue statements of liability
  • Integrated data service
  • Support
Request a quote

Frequently asked questions

Can Supplier Declaration Exchange also be linked directly to our ERP host system?

You can run Supplier Declaration Exchange as follows:

  • Without any connection to a host system, you can use file interfaces for materials and suppliers or enter master data manually.
  • Link to any host system – including an ERP system, if you use the ERP system to determine the materials for which you wish to request (long-term) supplier’s declarations.
  • Use Origin & Preferences from AEB as the host system. The advantage here is that the system can constantly sync with your received goods to identify all the materials for which you need to request a supplier’s declaration.
Do I need to send suppliers a separate notification that the supplier’s declaration must be submitted?

No. Your supplier is notified by email that you need a long-term supplier’s declaration. The email directs the supplier right to the online declaration form. You can largely automate this process and have follow-up reminders sent automatically.

How will my suppliers know that this is a serious request to submit a long-term supplier’s declaration?

Ideally, you should notify your suppliers in advance about this new method for sending requests. But regardless of that, you can also customize the Supplier Declaration Exchange, where suppliers log in, by adding your logo and the colors of your corporate design.

What does my supplier need to issue the (long-term) supplier’s declaration?

All your supplier needs is a current browser, the URL of your Supplier Declaration Exchange portal, and the assigned login data. Your supplier can issue the (long-term) supplier’s declarations directly in the application.

Does my supplier need to register anywhere?

No. Your supplier does not need to register, only to verify by clicking on an email confirmation. The verification can be customized to meet the customer’s security needs.

Does my supplier need to input everything manually?

No. Suppliers have the convenience of using either a batch process or downloading the request as an Excel spreadsheet and entering the required information there.

Can my suppliers see their own LTSDs?

Yes, of course! Suppliers can access the portal at any time to view the supplier’s declarations that they have issued. They can even revoke all their declarations or those for specific materials if necessary.

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