Data protection

Your data in good hands: AEB SE is compliant with all binding legislation, including the EU General Data Protection Regulation (GDPR) and the German Federal Data Protection Act (BDSG). Below you 'll find all key information and statements on this subject. We strive for utmost transparency with state-of-the-art protections tailored to our market.

Data protection documents

Data Protection Guideline

For implementation and its own internal use, AEB has created a binding guideline.


Data Protection Statement

The Data Protection Statement provides information about data protection for data subjects. 

Data processing

Under the terms of data protection law, a data processing situation exists if your AEB solution contains personal data (e.g. contact information of business partners or of your users) and if access by AEB (employees) cannot be ruled out.


Data processing agreements

How you as the controller can best prepare

  • Bring in your Data Protection Officer at an early stage.
  • Compile a list of the AEB solutions (products/services) you are using.
  • On this basis collect the following information for the purpose of a comparison with the agreement:
  1. Which data categories are affected by the use of the applications? Our assumption: Your employees as the users, your employees with contact information, and addresses of your business partners (customers, suppliers).
  2. Which groups of data subjects are affected by the use of the applications? Our assumption: Your employees and customers.

Further data may be involved if you are screening addresses of other parties against sanctions lists. In this case you will have to make amendments to the agreement. Scroll down for instructions on how to complete these documents.

Mutual benefits of our standard agreement

  • Tried and tested, also based on reliable references
  • Ready-to-use versions already aligned with our services and circumstances
  • Largely uniform security basis (technical and organizational measures to ensure appropriate data security)
  • Low processing costs

Further arguments for using AEB 's standard agreement:

  • AEB provides IT services to a large customer base. We strive to offer the very highest standards, including services and conditions that are as uniform as possible.
  • The law provides for obligations with very little room for interpretation. AEB has already made decisions on the few legal options available based on what works best for the context in which AEB services are provided.
  • The agreement incorporates templates provided by BITKOM and the German Association for Data Protection and Data Security (GDD).
  • Your own standard agreement no doubt complies with the law, but we assume that it contains some open passages that AEB would still need to clarify. This might include information on data categories, groups of data subjects, data security, the security concept, technical and organizational measures, designated subcontractors, and the procedure for dealing with changes to the designated subcontractors. AEB 's standard contract already covers all this ground in detail.
  • Regarding business terms: AEB will support you with your controls. However, please be aware that AEB cannot provide unlimited support free of charge.
  • AEB undergoes two different third-party audits at regular intervals. For this reason, please understand that AEB has a very limited capacity to accommodate changes to our standard agreement.

Signing the Data Processing Agreement (DPA) with AEB

It only takes five steps to complete the agreement:

  • Enter your company name on page 1.
  • Check or correct the entries in the checkboxes in section 2.2.
  • Please name your contact person for data protection issues in section 5.3.
  • Please sign the agreement on page 15 (as the client), digital signature in the document is also possible.
  • Please send the agreement by email to dtprtctnffcrbcm

Data security at AEB

The security concept includes the technical and organizational measures needed to ensure adequate data security in accordance with the requirements for protecting (personal) data as set forth in Art. 32 GDPR.


Other supporting materials

Deletion Concept

Standard Contractual Clauses AEB

Subcontractor

Record of data processing activities

Art. 30 (1) GDPR refers to the controller of data processing activities. You as the customer bear the responsibilities cited there in connection with the AEB solutions. The document linked below covers the information that AEB, in its role as processor, is obligated to provide to its regulatory authority. The document also provides additional information to help you comply with any obligations you may have to inform your data subjects, such as your employees who use our solutions. Please ensure to observe your own responsibility when providing this information.
In this document you will also find, voluntarily provided by us, information about our data in accordance with Art. 30 (2) GDPR.


Data protection certificate


Our data protection team

Tobias Zech, AEB Data Protection Coordinator

Volkher Wegst

AEB Data Protection Officer since 2009.
I like my job because:

  • I promote ethical standards - with an educational mandate to protect the rights of data subjects.
  • I have the big picture at AEB and can also support our customers.
  • This job never gets boring.

That 's why this role fits well with my other roles at AEB as ISMS Manager and Emergency Officer.

Tobias Zech, AEB Data Protection Coordinator

Tobias Zech

Working in data protection since 2010, AEB Data Protection Coordinator since 2018.
I like my job because:

  • I can be helpful across a wide range of issues.
  • I am excited about finding common solutions and helping to boost awareness of data protection.
  • There 's a lot of opportunity for connecting with customers and colleagues.

I also conduct training and awareness seminars and am an internal auditor for the ISMS.

Contact the Data Protection Officer

Questions about data protection at AEB?

Contact our Data Protection Officer: dtprtctnffcrbcm