Billing: 
Automate your settlements.

Invoices don’t write themselves – especially not in the world of global trade and logistics, where it is common to have a wide range of customer-specific price agreements. This makes a strong argument for organization and automation here. Billing supports the complete settlement process, from price and cost calculation to invoicing and the allocation of costs to both internal and external customers.

From GBP 92/month

Automated billing process for logistics services

Flexible and transparent pricing

Customizable VAT calculation

Price calculator for faster ad hoc price queries

Better control with key billing indicators

Easy integration into your existing IT environments

Automate billing – especially when it gets complicated

To calculate settlements, you need price agreements and data on the services you provided. Billing from AEB offers an interface for importing this data automatically. The software uses the stored data to generate the settlements, then forwards the perfectly formatted data to the financial accounting system. You have the option to fully automate the process, but it is also possible to include manual approvals at defined points. Billing also lets you print and issue invoices directly, of course.

Automate billing – especially when it gets complicated
Automate billing – especially when it gets complicated
Make your pricing flexible and transparent
Make your pricing flexible and transparent

Make your pricing flexible and transparent

Pricing in the service sector depends not only on market conditions but also on the primary cost drivers. This explains why price agreements between service providers and customers are often individualized and highly complex. Service providers also rely on completely distinct price models for their various service portfolios. This means that bookkeeping often exchanges complicated spreadsheets with the cost centers as they settle accounts. Billing saves you from all of that, making it possible to model virtually any price scales, rules, and surcharges you want. The result is market-driven pricing that fits the services rendered, whether you’re billing transports, storage services, value-added logistics services, or customs clearance.

Customizable VAT calculation

Billing can also calculate value-added tax if necessary. This can be individually configured, so you can assign the correct VAT rates to each country, service, and recipient. You can even specify different VAT types, which helps ensure accurate booking in financial accounting systems such as SAP®.

Customizable VAT calculation
Customizable VAT calculation
Price calculator for quick responses to ad hoc price queries
Price calculator for quick responses to ad hoc price queries

Price calculator for quick responses to ad hoc price queries

Sometimes it takes longer to obtain a price quote than to carry out the actual transport. It doesn’t have to be that way. Billing’s price calculator ensures that you always have the data you need to respond to customer queries, drawing on individualized agreements or standardized rates. This establishes trust and leaves you better positioned to make the most of spot orders.

Better control with key billing indicators

The data in Billing also provides the perfect basis for further analyses – an overview of revenue per service, for example. Or for a specific customer or time period. Billing’s business intelligence component makes it a snap to generate exactly the report you need.

Better control with key billing indicators
Better control with key billing indicators
Easy integration into your existing IT environments
Easy integration into your existing IT environments

Easy integration into your existing IT environments

To get the biggest bang for your buck in automation, it’s best to link Billing with your operational systems – TMS, WMS, etc. A standard web service interface makes it possible.
Want to connect Billing to your current ERP system? Also not a problem: State-of-the-art APIs make it easy to integrate seamlessly into your IT environment.

Clear and simple: our cloud solution pricing models

Basic features of Billing

  • Import of transaction data through web service interface
  • Flexible price management and calculation (fixed prices, price scales, price rules)
  • Automatic compilation of settlement items and streamlined settlement process
  • Account assignment
  • VAT calculation
  • Ad hoc price info

Basic

From GBP 92/month

plus setup fee

Includes:
1,000 transactions/year
3 users

Options*:
Additional transactions
(GBP 0.70/each)
Plug-ins for SAP® and other ERP systems
App for Salesforce

 * Not included in monthly fee 

Business

From GBP 356/month

plus setup fee

Includes:
10,000 transactions/year
10 users

Options*:
Additional transactions
(GBP 0.40/each)

Plug-ins for SAP® and other ERP systems
App for Salesforce

     * Not included in monthly fee 

    Enterprise

    From GBP 1,843/month

    plus setup fee

    Includes:
    100,000 transactions/year
    25 users

    Options*:
    Additional transactions
    (GBP 0.22/each)

    Plug-ins for SAP® and other ERP systems
    App for Salesforce

     * Not included in monthly fee 

    Don’t see the right model for you? On-premise solution preferred? Contact us – we’ll design a solution to fit your unique needs. 

    Six good reasons for Billing

    Gain competitive advantages through results-oriented pricing.

    Cut down on complaints thanks to accurate invoicing.

    Save costs through reduced manual input during settlement.

    Process price queries quickly and reliably.

    Improve liquidity thanks to accelerated settlement processes.

    Make better decisions using powerful KPIs.

    Customers who use Billing also use the following AEB products:

    Warehouse Management


    Product details >

    Broker Integration


    Product details >

    Import Filing


    Product details >


    More products in the area of

    Transport & Freight Management

    Customers already mastering their transport and freight management with AEB software

    Questions?

    We have standardized agreements for many of our customers. Can we use them in Billing?

    Yes. You can create master contracts for standardized agreements. Each customer in Billing has its own contract in which you can save prices specific to that customer. You can also link the contract to a master contract. If the contract lacks a price for a specific service, the conditions from the master contract are applied.

    We need to bill some services right away, while others are billed weekly or monthly. Can Billing support this?

    Billing offers tremendous flexibility in how invoices are compiled: The settlement period can be customized by service and consignee, if you wish.

    One of our customers always needs a separate invoice for a specific service. Can that be automated in Billing?

    In addition to the settlement period, you can also specify which items are combined on one invoice and which are on separate invoices. The system then generates separate, order-specific invoices for individual services or consignees based on your settings.

    How can I cancel an invoice in Billing?

    Billing has a cancellation feature that lets you amend closed invoices. When the cancellation is carried out, the items on the canceled invoice are copied. The copied items can be moved into one or more new invoices or adjusted directly. The canceled invoice and all its data are kept.

    Iqubal Pannu
    Product Expert

    "Invoicing services can be tricky – especially in case of complex tariff structures like these of logistics service providers, for example. A smooth billing process is crucial for customer satisfaction and Billing from AEB helps you keep up the quality." 

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