Invoices don’t write themselves – especially not in the world of global trade and logistics, where it is common to have a wide range of customer-specific price agreements. This makes a strong argument for organization and automation here. Billing supports the complete settlement process, from price and cost calculation to invoicing and the allocation of costs to both internal and external customers.
To calculate settlements, you need price agreements and data on the services you provided. Billing from AEB offers an interface for importing this data automatically. The software uses the stored data to generate the settlements, then forwards the perfectly formatted data to the financial accounting system. You have the option to fully automate the process, but it is also possible to include manual approvals at defined points. Billing also lets you print and issue invoices directly, of course.
Pricing in the service sector depends not only on market conditions but also on the primary cost drivers. This explains why price agreements between service providers and customers are often individualized and highly complex. Service providers also rely on completely distinct price models for their various service portfolios. This means that bookkeeping often exchanges complicated spreadsheets with the cost centers as they settle accounts. Billing saves you from all of that, making it possible to model virtually any price scales, rules, and surcharges you want. The result is market-driven pricing that fits the services rendered, whether you’re billing transports, storage services, value-added logistics services, or customs clearance.
Billing can also calculate value-added tax if necessary. This can be individually configured, so you can assign the correct VAT rates to each country, service, and recipient. You can even specify different VAT types, which helps ensure accurate booking in financial accounting systems such as SAP®.
Sometimes it takes longer to obtain a price quote than to carry out the actual transport. It doesn’t have to be that way. Billing’s price calculator ensures that you always have the data you need to respond to customer queries, drawing on individualized agreements or standardized rates. This establishes trust and leaves you better positioned to make the most of spot orders.
The data in Billing also provides the perfect basis for further analyses – an overview of revenue per service, for example. Or for a specific customer or time period. Billing’s business intelligence component makes it a snap to generate exactly the report you need.
To get the biggest bang for your buck in automation, it’s best to link Billing with your operational systems – TMS, WMS, etc. A standard web service interface makes it possible.
Want to connect Billing to your current ERP system? Also not a problem: State-of-the-art APIs make it easy to integrate seamlessly into your IT environment.
Gain competitive advantages through results-oriented pricing.
Cut down on complaints thanks to accurate invoicing.
Save costs through reduced manual input during settlement.
Process price queries quickly and reliably.
Improve liquidity thanks to accelerated settlement processes.
Make better decisions using powerful KPIs.
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Yes. You can create master contracts for standardized agreements. Each customer in Billing has its own contract in which you can save prices specific to that customer. You can also link the contract to a master contract. If the contract lacks a price for a specific service, the conditions from the master contract are applied.
Billing offers tremendous flexibility in how invoices are compiled: The settlement period can be customized by service and consignee, if you wish.
In addition to the settlement period, you can also specify which items are combined on one invoice and which are on separate invoices. The system then generates separate, order-specific invoices for individual services or consignees based on your settings.
Billing has a cancellation feature that lets you amend closed invoices. When the cancellation is carried out, the items on the canceled invoice are copied. The copied items can be moved into one or more new invoices or adjusted directly. The canceled invoice and all its data are kept.